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Apex Insights
AI operating System for Modern Practices
Practice Growth System
Prepared for your practice
Proposal · June 2026
A complete digital front office

One system to find, answer, and keep your patients.

Most practices stitch together five different vendors: a website company, an SEO agency, a phone service, a reminders app, and a payments tool. None of them talk to each other, and the cheap ones quietly skip HIPAA. We build it as a single connected system, compliant end to end, so your front desk runs lighter and your schedule stays full.

HIPAA-compliant throughout
Every piece that touches patient information runs on compliant infrastructure with a signed Business Associate Agreement. No gaps, no exceptions.
Found by AI search
We optimize you for Google AI Overviews, ChatGPT, and Perplexity, not just classic search. Patients increasingly ask an AI before they call.
One partner, one invoice
Built and maintained by one team that owns the whole stack. No finger-pointing between vendors when something breaks.
Choose your tier
Tier 01
Foundation
Get found and get a website that earns its keep.
$1,500per month
One-time build & setup: $3,000
  • Custom, mobile-first practice website you own
  • Secure hosting & ongoing maintenance
  • Local SEO + Google Business Profile management
  • AI search optimization (AI Overviews, ChatGPT, Perplexity)
  • Monthly blog content written for your specialty
  • Reporting dashboard
Add a simple “pay your bill” button anytime.
Most Popular
Tier 02
Front Office
Everything in Foundation, plus a front desk that never goes to voicemail.
$3,000per month
One-time build & setup: $5,000
  • Everything in Foundation
  • AI voice receptionist: answers, schedules, and triages calls 24/7
  • HIPAA + signed BAA on the phone agent
  • Automated appointment reminders (text, email, voice)
  • Online payments via Stripe, built into your site
  • Fewer missed calls, fewer no-shows, less front-desk load
Stripe processing fees (~2.9% + 30¢) are billed by Stripe directly.
Tier 03
Growth Engine
Everything in Front Office, plus active patient acquisition.
$4,500per month + ad spend
One-time build & setup: $6,500
  • Everything in Front Office
  • Dedicated landing pages & conversion funnels
  • Lead-capture workflows wired into your CRM
  • Managed Google & Meta acquisition campaigns
  • Call & conversion tracking on every campaign
  • Monthly growth review
Ad spend is paid directly to Google/Meta and stays under your control.

Let’s tailor this to your practice.

Final pricing locks in after a short scoping call, where we confirm your call volume and content needs. Setup fees can be reduced in exchange for a twelve-month agreement.

Book a scoping call

A note on compliance. Anything that touches protected health information (PHI) runs on HIPAA-compliant infrastructure with a signed Business Associate Agreement before any patient data flows through it.
On advertising: healthcare campaigns follow Google and Meta policy and HIPAA rules, which restrict targeting tied to sensitive health conditions; Growth Engine focuses on compliant patient-acquisition tactics. Figures shown are representative starting points and are confirmed in writing after scoping. Ad spend and third-party processing fees are separate and billed directly by those platforms.